Department: Police Job Status: Part-Time Days Worked: Mon., Tue., Wed., Thu., Fri. Rate of Pay: $19.04 - $25.63 Status: Until Filled Job Description The Town of Trophy Club is currently in search of a skilled Administrative Professional to provide vital support for our Police Department. This part-time temporary role will not exceed 35 hours per week or more than four months. JOB SUMMARY Under general supervision performs a wide range of administrative and clerical duties in support of the Department assigned. The purpose of this position is to provide excellent support to internal and external customers and requires a high level of organization, attention to detail, communication skills, and confidentiality. This is an entry-level classification with the responsibility to learn to perform work that requires the application of technical knowledge, procedures, and standard practices for the completion of assigned tasks. DUTIES AND RESPONSIBILITIES Job duties and responsibilities as outlined herein, are intended to be representative of the typical tasks performed. Incumbents may not perform all the listed duties and/or may be required to perform related duties as needed. Provide administrative assistance to department in which assigned including but not limited to typing, data entry, proofreading, filing, sorting, and retrieving records, photocopying, collating materials, and other tasks as assigned Uses various computer systems and platforms to review, monitor, and process a wide variety of administrative duties Maintains department records in accordance with the Records Management System; Prepare files and respond to Open Records Requests Prepares and processes expenditures and invoices for approval; Orders and maintains an inventory of office supplies and other items Coordinates travel, meetings, and conferences Collects payments via cash, check or electronic payment methods Acts as a first point of contact for the public and internal customers via in person, over the phone, and through email; Responds to questions regarding Town and department policies Conducts research, surveys, monthly reports, and assists with other special projects, as directed Operates various types of office equipment Maintains confidentiality Performs related duties as assigned QUALIFICATIONS Minimum Requirements: Any equivalent combination of education and experience that provides the required knowledge, skills, and abilities. A typical way to obtain the knowledge and abilities would be: High School Diploma or GED is required One year of administrative or clerical experience At time of appointment, a Texas Motor Vehicle Class C Operator's License with a satisfactory driving record maintained throughout employment Knowledge of: Modern office equipment, programs, and applications. Modern office procedures, methods, and equipment including computer applications Microsoft office suite and database applications. Ability to: Learn, interpret, apply, and adhere to Town and Department rules, regulations, procedures, and routines. Operate standard office equipment and computer terminal. Prepare and maintain accurate and complete records. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. WORK ENVIRONMENT Work is performed primarily in a standard climate-controlled office and require sufficient physical and mobility to work in an office setting with prolonged exposure to computer screens, to stand or sit for prolonged periods of time, walking, standing, stooping, bending, kneeling, and lifting up to 35 pounds. Need manual dexterity and visual acuity. Must be able to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard. THE TOWN RESERVES THE RIGHT TO CHANGE OR REVISE JOB DUTIES AND RESPONSIBILITIES AS THE NEED ARISES. THIS JOB DESCRIPTION DOES NOT CONSTITUTE A WRITTEN OR IMPLIED CONTRACT OF EMPLOYMENT. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT The Town of Trophy Club provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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